Members Present:   Mr. Donald Koors, Chair
                                  Ms. Shirley Amond, Vice-Chair
                                  Mr. Gary Bates
                                  Mr. John Hill for Mr. Robert Marra
                                  Ms. Cynthia Pittman
                                  

Members Not Present:  Ms. Kathy Botkin, Senator Teresa Lubbers, Dr. Eugene White

Administration Present:  Mr. Jim Durst, Superintendent; Mrs. Rosemary Adams, Principal; Ms. Gail Ringwalt, Principal, Mr. Hal Owens, Asst. Superintendent.

I. Call to Order
Mr. Koors called the meeting to order and took roll.

II. Approval of Minutes
The minutes from the June 27, 2005 meeting were reviewed.  There were no additions or corrections.  Ms. Pittman moved for approval of the minutes with no changes; Mr. Bates seconded the motion; motion carried.

III. Chair Remarks
Mr. Koors is pleased to be serving as the Board Chair this year and hopes to work with the staff and ISBVI community in achieving the school's goals. 

A.  Board Officers
Ms. Shirley Amond has volunteered to serve as the Board Vice-Chair.  Mr. Koors asked if there would be any other nominations from the Board to serve in this capacity.  Mr. Bates moved that Ms. Amond be accepted as the Vice Chair of the Board; motion carried unanimously.

IV.  Superintendent's Report

A. School Update

The low vision clinic will begin, conducted by Outreach as part of the Access to Optics program, it will meet twice a month from September through April.  Ms. Wingert and the Short Course staff will be contacting last years' participants as well as seeking out new participants through other schools' teachers of the visually impaired. 

Ann Hughes, Early Childhood Consultant, was recently involved in the National Family Conference, which took place in Louisville, Kentucky.  Wonderful program with ten of our families in being able to particpate and over 585 people in attendance from all across the country.

Outreach is looking to see which schools, at this time, do not have a teacher of the visually impaired and expand our services into those areas.  Even the schools who have services may be needing other providers to fill in gaps and we look to assist there.

Check out the web site, isbrockets.org , for more information regarding Outreach Services and training videos (made by Ms. Karen Wilcox over the summer). It has come along way and is very impressive.

IERC staff has been busy sending out books, supplies, equipment, etc.  to all over the districts over the summer and will continue well into the fall.

Successful summer school with a significant number of students in attendance.  AYC was, once again, very succesful providing  information  to local school corporations and to parents on a child's developmental progress and assessment.

B. Monthly Financial Statements

Mr. Owens presented the End of the Year Report 2004-2005 (Attachment 2).  This report will match the State Auditor's End of the Year Report for the school but the dollar amount itself doesn't reflect a true picture.  We did revert back to the general fund $99,524.00 however this was funds that came in at the last minute from the state.  We balanced ourselves internally even with salary increases, utility increases and other expenditures.
Monthly Financial Statement for July 2005 (Attachment 3).  ISBVI is right on target with 8% of the year over and having spent 7.39% of our budget.  The allotment for this year is $10,335,650.00 with the reserve of $777,961.00 having been deducted.  The points we will watch closely this year are Point 2 because of the increase in natural gas prices and other utilities and Point 4 because of the rise in gasoline prices and our new food vendor.
Mr. Durst added that based on last years rise in expenditures for Point 2 and Point 4, the school will be approximatley $150,000 in the red.

C. Personnel Actions Updates

Refer to Personnel Actions Update and Personnel Status Summary for the month of July (Attachment 4A-4B) FTE Filled 182, FTE Pending 14, Intermittent Filled 21.
Refer to Personnel Actions Update and Personnel Status Summary for the month of August (Attachment 5A-5B) FTE Filled 186, FTE Pending 10, Intermittent Filled 21.

D. Vacant Positions

Refer to Vacant Positions - Pending (Attachment 6A-6B).  It is the desire of the ISB administration to fill all vacant positions listed.

In the process of  interviewing for the Residential Director position.  We  had 18 applications and have interviewed 8 of the 18 applicants who met minimumu requirements.  Plan to report  the decision at the next Board meeting.

E. Physical Plant Update

Churchman Air Conditioning:  Contractor is finishing the "punch list" items.  Waiting on new  equipment, drain pans, and roof leak to be patched to finish.

Campus Security:  Twenty contractors out this past week to bid on project, which will include proximity readers for 29 exteroir doors and proximity reader at front gate. 

Exterior Campus Lighting:  Public Works has asked for an outside designer to take over this project.  Project is in design review.

Renovation of Tunnels:  Project is ready for bid.  Waiting for the Budget Agency to combine funds from other projects to price this project out at $264,000.

Reroof Churchman and Keever:  Project is in the bidding stage for $125,000.

Tuck Pointing Renovation:  Project will be completed this fall and is a $200,000 project.

Repair Roof, F-building:  Funds available for project $91,361; in the bidding stage.

Replace Sidewalks:  Project currently 95% complete.

Recoring Campus:  Last phase of work should begin in the next two- three weeks.

Replace Sidewalk Along College Avenue:  Estimated cost $20,000, waiting on bids.

Replace carpet in Aldur/Lambert:  Project was completed just in time for school; required some overtime on our staffs part to be ready for students coming back.

Mr. Durst wanted to offer Kudos to our maintanence and housekeeping staff for there hard work this summer and all year long.

V.  New Business

A. Donations and Contributions

Refer to Donations and Contributions Under $499.00 and Donations and Contributions Over $500.00 (Attachment 7A-7B).  Under Total = $1347.80 , Over Total = $47,890.25
Mr. Bates moved to accept all donations over $500.00; Ms. Pittman seconded the motion; motion carried.

B. Contracts

Seeking the Board's approval of a contract in the amount of $66,000 for Connie Gilbert who will be working as a consultant in the Outreach Department.  Ms. Gilbert will be replacing Ms. Kathy Brewster who has a manning table position.  The school is electing to put this position on contract which will save the school having to cover fringe benefits. Ms. Gilbert has agreed to this stipulation.  Ms. Pittman moved to accept this contract; Ms. Amond seconded the motion; motion carried.

C. New Employees

Ms. Wingert introduced: Dave Romano, O & M instructor in Outreach.
Ms. Ringwalt intoduced:  Kelly Romano, Teacher,Middle School, Ungraded;
Mary Ziska, Teaching Assistant; Chris Stout, Teaching Assistant;  Jean Huffman, Teaching Assistant; Katina Bush, Teaching Assistant.
Mr. Jones made apologies that his staff was unable to attend due to work schedule but they are:  Brandi Whitton, Tanya Hause, and Valerie Darling new houseparents.
Mr. Foster introduced Mike Halpern, who was unable to attend, due to shipping and receiving being very busy this time of year.
Ms. Overton introduced her new staff  who was also unable to attend due to staffing schedules:  Catherine May, dietary, still looking to fill two more positions in dietary.

Mr. Hill asked which positions do we have the most trouble filling?  Mr. Durst said that filling a teaching position is difficult because of the added requirements in regards to the visually impaired.

VI. Public Comments
None

VII. Board Comments
Mr. Hill commneted on some other facilities around the state and their current position. Muscatatuck Developmental Center closed this past June which leaves Indiana with one facility for clients with no known disability that facility located in Fort Wayne.  The center in Fort Wayne currently has low numbers, down to 120 clients being serviced.  Silvercrest in New Albany has put a temporary freeze on all admissions, the previous Superintendent has resigned and there is some concern over current personnel issues and physcial plant issues as well.  Looking for a team to come in and evaluate the facility and its staffing patterns.  Current census is 62 and this is not a long term care facility with the usual stay being 3 months-6 months.

VIII. Next Meeting
August 22, 2005 at 9:30 a.m. in the Aldur/Lambert Multipurpose Room

IX. Adjournment