Indiana
School for the Blind and Visually Impaired
7725 North College Avenue
Indianapolis, IN 46240
ISBVI Board Meeting
January 23, 2006
9:30 a.m.
ISBVI Board Meeting Minutes
Members
Present: Mr. Donald Koors, Chair
Ms. Shirley Amond, Vice-Chair
Mr. Gary Bates
Mr. John Hill for Mr. Robert Marra
Ms. Cynthia Pittman
Ms. Kathy Botkin
Senator Teresa Lubbers
Members Not Present: Dr.
Eugene White & Senator Teresa Lubbers
Administration Present:
Mr. Jim Durst, Superintendent; Mrs. Rosemary Adams, Principal; Ms. Gail
Ringwalt, Principal, Mr. Hal Owens, Asst. Superintendent.
I. Call to
Order
Mr. Koors called the meeting to order and took roll.
II. Approval of
Minutes
The minutes from October 17, 2005 meeting were reviewed. There
were no additions or corrections. Ms. Amond moved for approval of
the minutes with no changes; Mr. Bates seconded the motion; motion
carried.
III. Chair
Remarks
Mr. Koors welcomed everyone to the meeting and encouraged anyone who
had an issue or concern to always feel free to address the ISBVI Board.
A. Special Recognition
Mr. Durst recognized the wrestling and cheerleading teams and coaches
for their dedication, committment and victory as repeat Champions in
the
NCASB Conference. The ISBVI Cheerleaders also came home with the
School Spirit Award. They presented trophy's to the Superintendent, (
Mr. Durst), and he presented the trophy's the Principal, (Mrs.
Adam's). Ms.
Leslie Altmann gave special recognition to Coach Booker, and Mike
Lewis, who were not present. Coach Booker was congratulated
with the
oustanding job he's done with the wrestling team. Mr. Lewis
was
recognized for always being there to help out with loading and
unloading equipment, being the music man for this season, and a great
manager. Thanks Mike, & "Way to go Rockets!"
The entire maintenance department was present to be recognized for
their hardwork. Mr. Durst made special reference to the small
number of staff; compared to the large responsibility of
maintaining all the buildings, and how much he and the
staff are pleased with their work. Reiterating how reliable
each of them has been, in
answering request in a timely manner even with the large area to
cover. They all received an applause and a "job well done" from
the board. Thanks Maintenance!
IV.
Superintendent's Report
1st Readings
Policy SS-14; Cellular Phones
Policy SS-15; Child Idenification
Policy O-20; Unauthorized Leave
ISB Policy S-12; Signing Out / In When Leaving and / or Returning to
Campus during Assigned work hours.
Mr. Durst introduced the new & revised policies to the board
for approval. The board approved. The board motioned the policies
be included as a part of the ISBVI Employee Handbook, and are current
employee procedure.
A. School Update
The holiday program held in December was very successful.
Congratulations and a special thanks to Mrs. Fransisco, Ms.
Klopp, and Ms. Reynolds for the time and effort in making the
Holiday Program fun and entertaining for everybody in attendance.
The ISBVI choir wore their new choir uniforms,
which were funded by the IBCF. They all looked very sharp in
their new threads.
The Knitting Club knitted approximately 40 scarfs and were able to
donate them to the IPS School #60 social worker. She then gave
them out to students who were in need of winter accessories,
particularly those students who are Katrina victims from New Orleans,
and now are IPS students.
Mark your calendars for this year's Spring Program on Friday, March 3rd.
B. Monthly Financial Statements
Mr. Owens presentd the October 31, 2005 financial statement *(
Attachment 2A). The statement for the fiscal year is 33%
over. We spent less than 33% of the total budget. Point 2,
the
utilities are still under budget on this report. Point 3 requires
additional dollars, since all personnel services contracts come out of
Point 3, but previously came out of Point 1.
Mr. Owens explained the November financial statement (attachment 2B) as
under budget with
42% fiscal year being over. He explained in that the
expenditures in Point 5 had been reduced with money from another
fund and
being used to supplement equipment.
Mr. Owens presented the December financial statment (attachment 3). He
explained that the fiscal year is 50% over & we are still 8%
under budget overall. He noted that Point 2
statement (Utilities) that our gas bill increased by almost
half compared to the previous year. He stated that food cost had
increased considerably because of new prime vendor.
Points
5, 7, 8, & 9 are all well under budget. Mr. Owens explained
the
Preventative Maintenance budget is being used and the budget
agency has stated the 164k can rollover if it is needed.
C. Personnel Actions Updates
Refer to Personnel Actions Update and Personnel Status Summary for the
month of December (Attachment 4A-4B) FTE Filled 185, FTE Pending 9,
Intermittent Filled 21.
Refer to Personnel Actions Update and Personnel Status Summary for the
month of January (Attachment 5A-5B) FTE Filled 186, FTE Pending 8,
Intermittent Filled 20.
D. Vacant Positions
Refer to Vacant Positions - Pending (Attachment 6A-6B). It is the
desire of the ISBVI administration to fill all vacant positions listed.
We are having problems in filling
the OT position and our Dietitian
position because we are not competitive with other school districts and
the private sector. In order to be competitive we have to
increase the salary for the O.T. position to $28.00 an hour.
E. Physical Plant Update
Churchman Air Conditioning:
Contractor is finishing the "punch
list" items. We have been waiting for a new table for the donut
fryer, as the exsiting table is not large enough. Hook-up the
wiring for the donut fryer. Furnish drain pans for the new
serving line. Repair roof leak. Replace milk cooler due to
exess number of problems with tuis unit. Contacted Public Works
on November 10, 2005 to find out when project will be completed.
Public Works will respond when they get an answer from the
designer. Salad bar inserts will be delivered in the next two
days.
Campus Security:
Transferring $105,670.60 into this project to
enable completion. Moorehead Electric Company has started setting up to
begin work on this project. Actual work will Start on Monday
January 16, 2006. Work will start in E, F, and G buildings.
Best Access control systems will be used in this project (same supplier
as our recoring project). Access systems will not be activated
until all installation is completed. The available funds for this
project is $353,600.
Exterior Campus Lighting:
Additional funds will be needed to
complete this project. Electrical grounding project, $25,180 was
removed from this project to complete emergency repairs to the
Aldur/Lambert electrical system. Public works has asked for an outside
designer to take over this project to complete. The project is
currently in design review.
Renovation of Tunnels: New
Jac, Inc. has won the bid and is
awaiting their contract to begin work. Upgrade of infrastructure,
replace water valves, replace pipe hangers are a few of the items this
project will encompass. Contractor is waiting for approval of
submitted shop drawings and change order requests. Contractor is
currently not on site. They will return the first of February.
Reroof Churchman and
Keever: Project is to replace the outer 4 feet of rubber roofing,
replace scuppers (roof drains), and repair the skylight in
Churchman. Project is in the bidding stage for
$125,000. Project bidding has been stopped by Public Works and
will be bid in February 2006 due to the onset of winter.
Tuck Pointing Renovation: Project is
to repair the mortar joints for F building. Funds available for
this project are $200,000. Project is on hold pending the outcome
of new pricing on the project to repair roofs on F-building and the
garage building. Funds may be transferred to the Repair Roofs
project.
Recoring Campus: Still have
six rooms in Aldur/Lambert,
B-dormitory, two educational classrooms, complete D-dormitory, and all
Maintenance rooms and areas. Contacted contractor and asked him
for a quote on 99 additional cores, still waiting to receive quote.
Replace Sidewalk Along
College
Avenue: Bids were opened on
October 7, 2005.
Replace carpet in
Aldur/Lambert: Contractor has still not
completed punch list items. Cost for project was $8,750.
V.
New
Business
A. Donations and
Contributions
Refer
to Donations and Contributions Under $499.00 and Donations and
Contributions Over $500.00 (Attachment 7A-7B). Under Total =
$2,166.15 , Over Total = $2,500.00
Mr.
Bates moved to
accept all donations over $500.00; Ms. Pittman seconded the motion;
motion carried.
C. New Employees
Mrs. Adams introduced Sashia Hayes as
the new Secretary in the Education Office. Mr. Durst introduced
Mia Kyser as his temporary secretary. The board
welcomed both employees to ISBVI.
VI.
Public
Comments
None
VII.
Board
Comments
VIII.
Next
Meeting
March 20, 2006 at 9:30 a.m. in
the Aldur/Lambert Multipurpose Room
IX.
Adjournment