ISBVI Board Meeting
August 21, 2006
9:30 a.m.
ISBVI Board Meeting Minutes
Members Present: Mr. Donald Koors,
Chair
Ms. Shirley Amond, Vice-Chair
Mr. Gary Bates
Mr. John Hill for Mr. Robert Marra
Ms. Kathy Botkin
Senator Teresa Lubbers
Ms. Cynthia Pittman
Members Not Present: Dr. Eugene White
Administration Present: Mr. Jim Durst, Superintendent; Mr. Hal
Owens, Asst. Superintendent; Mrs. Rosemary Adams, MS/HS Principal; Ms. Gail Ringwalt, Elementary Principal; Mr. Brian Jones, Director
of Residential Services; Ms. Toni Hughes, Director of Outreach Services
I. Call to Order
Mr. Koors called the meeting to order and took roll.
II. Approval of Minutes
The minutes from May 15, 2006 meeting were reviewed. There was one
correction that had been made regarding what organization Mr. Carl Augusto was with. The minutes originally stated he
was from the American Federation for the Blind when in fact he is from the
American Foundation for the Blind. Ms. Botkin
moved for approval of the minutes with the noted correction; Ms. Amond seconded the motion; motion carried.
III. Chair Remarks
Mr. Koors welcomed everyone to the meeting and
commented on the successful registration of students to the 2006 - 2007 school year.
A. New Employees
Mr. Hal Owens introduced Ms. Linda Williams who is a new employee in the
Business Office. He also introduced the new consulting Dietitian, Ms.
Jane Gooder. Ms. Ringwalt
introduced two new staff members in Aldur/Lambert.
They are Ms. Alissa Carrier and Ms. Holly Philpott. Mr. Jones introduced Mr. Mark Eastridge and Ms. Katrina Montgomery as new employees in
Residential Services. Mr. Durst introduced Ms. Toni Hughes as the new
Director of Outreach Services.
IV. Superintendent's Report
A. School Update
Mr. Durst explained to the Board that the STEP program provided work experience
and training for 39 students this summer. This program was supported by Bosma Industries, Vocational Rehabilitation and ISBVI.
B. Monthly Financial Statements
Mr. Owens presented the financial statements (Attachments 2A-2B-2C).
Attachment 2A, May 31, 2006, 88% of the Allotment had been spent.
Attachment 2B, June 30, 2006, 95% of the Allotment had been spent. The
Business Office staff was able to balance the books to the penny once again
this year. Attachment 2C, July 31, 2006, 6% of the Allotment had been spent.
C. Spending Plan
Mr. Durst explained the estimated spending plan for Fiscal Year Ending June 30,
2007. $10,768,893.78 is the amount of the 2005-2006 expenditures through
June 2006. The estimated expenditures for the 2006-2007 fiscal year is $11,025,317.00.
D. Personnel Actions Updates
Personnel Actions Updates (Attachments 4A-4B-4C and 5A-5B-5C).
Attachment 4A is the Personnel Actions Updates for June and reason for the
actions. Attachment 4B is the Personnel Actions Updates for July.
Attachment 4C is the Personnel Actions Updates for August. Attachment 5A
is the June Personnel Status Summary; 184 positions filled, 12 positions
pending with a total of 196 with 19 intermittent. Attachment 5B is the
July Personnel Status Summary; 188 positions filled, 8 pending with a total of
196 with 19 intermittent. Attachment 5C is the August Personnel Status
Summary; 186 positions filled, 9 positions pending with a total of 195 with 20
intermittent.
E. Vacant Positions
Refer to Vacant Positions - Pending (Attachment 6A-6B-6C). These
are pending and posted positions that we have intentions of
filling.
F. Physical Plant Update
Churchman Air Conditioning: We are still waiting on the drain pans for
the serving lines.
Improve Campus Security: The contractor has ordered hardware to connect
to the school's fiber optic line. This will tie all the card readers and
electronic locks to a central computer system. This computer system will
be installed in security's office. This all needs to be done before the
system can become operational. Also, waiting on equipment to enable the
use of a single card for both ID and campus/building access.
Exterior Campus Lighting: The State Budget Agency has tabled this project
by not approving the request to transfer funds from completed projects into
this project. Without these funds, the project cannot proceed.
Renovation of Tunnels: Upon the final inspection, it was found the
sub-contractor installing the piping insulation had not done the work
correctly. The State has instructed the company to removed the insulation
and put it on correctly.
Re-roof Churchman and Keever: Work is 97%
complete. The Contractor is installing the gutter downspouts, and
finishing up the necessary flashing work.
Repair Roofs: The Project is complete. Waiting for reimbursement
for damages caused during this project from the contractor.
Tuck Pointing Renovation: This project is on hold at a cost of
$200,000.00.
Re-coring Campus: This project is complete.
Fire Alarms: Project is still in the design phase. We have
requested a demonstration of the devices to be placed in the dormitory bedrooms
to ensure they fit our needs.
Electrical Grounding: The contractor is currently working in Keever Hall.
Replacing the Sky Light in Churchman: Contractor has
ordered the skylight and they are waiting for delivery.
Replacing the Back Gate: The contractor has installed the gate. Waiting on IPL to provide electrical power to the electric meter.
Replacement of Wrought Iron Fencing: Waiting on a cost quote from Capitol
City Iron Works.
Resurfacing the Track: A project has been submitted and
approved to resurface the running tracks and field areas. This
project will also resurface the fitness trail.
Lambert Hall Restrooms: A contract has been submitted and approved and a contract has been awarded to install a new
epoxy seamless floor in all the restrooms in
V. New Business
A. Donations and Contributions
Attachment 7A includes Donations and Contributions under $499 through June 7,
2006 which was $100. Attachment 7B includes Donations and Contributions
under $499 through July 13, 2006 which totaled $766.50. Attachement 7C includes Donations and Contributions under
$499 which totaled $100. Attachment 7D includes Donations and
Contributions over $500 through August 8, 2006 totaling $3,627.15. Mr.
Bates moved to approve the Donation and Contributions received over $500. The
motion was seconded by Ms. Pittman; the motion carried.
B. 1st Reading
Use of State Property for Personal Use Policy 0-27 - Specifically identifies
what individuals may borrow or use including the use of telephones on break
times or non-state time, use of the computers on break times or non-state time,
use of copy machines for a fee of .07 per page, and the use of the fax machine
at the rate of .10 per page and any additional long distance charges. No
other state property may be used for personal use on or off campus.
Ms. Amond moved to accept the 1st Reading of Policy
0-27. The motion was seconded by Ms. Botkin.
The motion carried.
Prohibition of Retaining Students for Athletic Purposes Policy S-12 - ISBVI
will not retain any student in a grade level for the sole purpose of improving
the student's ability to participate in extracurricular athletic programs.
Mr. Bates moved to accept the 1st Reading of Policy S-12 with 2 capitalization
corrections. The motion was seconded by Ms. Pittman. The motion
carried.
Employee Qualifications Policy S-10 - Requirements of appropriate and required
certifications, licensure, and training in all respective fields or areas.
Ms. Amond would like the wording "approved by
Supervisor" added to the policy.
Ms. Amond moved to accept the 1st Reading of Policy
S-10 with the above stated change. The motion was seconded by Mr. Bates.
The motion carried.
Workplace Harassment Prevention of Students and Employees Policy O-02 - This is
the same as the Policy directed by the State of
Ms. Pittman moved to accept the 1st Reading of Policy O-02. The motion
was seconded by Mr. Bates. The motion carried.
Student Search Policy O-16 - Details how a student search will take
place. The search will be conducted by a member of Administration as well
as ISBVI Security.
Ms. Amond moved to accept the 1st Reading of Policy
O-16. The motion was seconded by Ms. Botkin.
The motion carried.
Ms. Pittman moved to accept the changes to the 1st Reading of Policy
0-06. The motion was seconded by Mr. Bates. The motion carried.
Technology, Local Area Network, and Internet Policy O-07 - Changes have been
made to this policy regarding the use of the internet for personal use.
The computers/internet may not be used by staff for business purposes for the
purpose of generating financial or personal gain.
Mr. Bates moved to accept the changes to the 1st Reading of Policy O-07.
The motion was seconded by Ms. Pittman. The motion carried.
C. Dietary Staffing / Meal Costs
Mr. Durst explained that a request to the DOA to reduce the meal costs for
staff was denied. Arrangements have been made with Adam's Ala Carte to
come on campus at lunchtimes. Also new microwaves, a Pepsi machine, and a
snack machine are being put in the staff dining room. Staff may also
leave their lunches in the cooler. Lunch times will remain at 1/2 hour
for all staff.
C. Memorandum of Understandings
A list of all the Memorandum of Understanding for 2006 -2007 was issued to the
Board.
Ms. Amond moved to approve all of the MOU's as stated. The motion was seconded by Mr.
Bates. The motion carried.
VI. Public Comments
There were no public comments.
VII. Board Comments
Senator Lubbers - no comments
Ms. Botkin - no comments
Ms. Amond - no comments
Mr. Bates - Welcome back everyone!
Mr. Hill - no comments
Mr. Koors - no comments
VIII. Next Meeting
October 16, 2006 at 9:30 a.m. in the Aldur/Lambert
Multipurpose Room.
IX. Adjournment