ISBVI Board Meeting
October 16, 2006
9:30 a.m.
ISBVI Board Meeting Minutes
Members Present: Mr. Donald Koors, Chair
Ms. Shirley Amond, Vice-Chair
Mr. Gary Bates
Mr. John Hill for Dr. Robert Marra
Ms. Kathy Botkin
Members Not Present: Senator Teresa Lubbers and Ms. Cynthia
Pittman
Administration Present: Mr. Jim Durst, Superintendent; Mr. Hal
Owens, Asst. Superintendent; Mr. Joseph Fredwell; Ms. Gail Ringwalt, Elementary
Principal; Mr. Brian Jones, Director of Residential Services; Ms. Toni Hughes,
Director of Outreach Services; Ms. Jerry Pitts, Director of Nursing; Ms. Teresa
Mynatt, Human Resources; Mr. William Neal, Laundry Services; Mr. Charles Foster
III, Maintenance; Mr. John Rahn, Physical Plant Director; Ms. Patricia Renick,
Guidance Counselor; Ms. Margaret Wilkinson, Social Services; Mr. Todd Malone,
Maintenance; Mr. Chris Taylor, Maintenance; Ms. Patricia Burtner, Residential
Services; Ms. Sally Wann, Outreach Services
I. Call to Order
Mr. Koors called the meeting to order and took roll. Mr. Koors explained why Ms. Pittman and
Senator Lubbers were not present, and he announces that Dr. Eugene White has
resigned from the Board because of his other commitments.
II. Approval of Minutes
The minutes from August 21, 2006 meeting were reviewed. Ms. Amond moved
for approval of the minutes as distributed.
Mr. Bates seconded the motion; motion carried.
III. Chair Remarks
Mr. Koors welcomed everyone to the meeting.
Mr. Koors thanked Dr. White for his efforts, counsel, wisdom and
knowledge that he has given to the school for its betterment.
IV. Superintendent’s Report
A. School Update
Mr. Durst reported that the ISBVI Boys and Girls Track Teams won conference in
their competition. They were also
successful in previous meets in September.
Varsity Cheerleader tryouts will be held October 19th. The second through sixth grade PE classes are
getting ready for the annual Kentucky Junior Olympics track meet on Wednesday,
October 18. Ms. Heck returned from the
National Federation of the Blind in
B. Monthly Financial Statements
Mr. Owens reported to the Board that the State Board of Accounts came to do an
audit. Mr. Mike Daniely was very
complimentary toward the staff that was most helpful to him during the audit. Mr. Owens then presented the financial
statements (Attachments 2A-2B). Attachment 2A, August 31, 2006, the year
was 16.6% over and 13.13% of the Allotment had been spent. Mr. Owens drew
the Boards attention to Point 7 which included Workman’s Compensation. There was a major expense in Point 7. Attachment 2B, September 30, 2006, the year
was 25% over and 21.65% of the Allotment had been spent. Mr. Owens then
drew the Boards attention to Point 3 which is contracts and copiers. Most of the dollars for Point 3 have been
encumbered and not spent yet. Again
Point 7 was hit again with Workman’s Compensation. More money will be moved into Point 7 from
other points. There were no questions
from the Board regarding the Monthly Financial Statements.
C. Personnel Actions Updates
Personnel Actions Updates (Attachments 3A-3B and 4A-4B). Attachment
3A is the Personnel Actions Updates for September. There were six personnel actions, one lateral
transfer, 2 new hires, and 3 resignations.
Attachment 3B is the Personnel Actions Updates for October. There
were seven personnel actions Attachment 3B, five resignations, one separation,
and one promotion. Attachment 4A is the
September Personnel Status Summary; 185 positions filled, 6 positions pending with
a total of 191 with 21 intermittent. Attachment 5B is the October
Personnel Status Summary; 182 positions filled, 8 pending with a total of 190
with 19 intermittent.
D. Vacant Positions
Refer to Vacant Positions - Pending (Attachment 5A-5B). These are
pending and posted positions that we have intentions of filling. Some of these positions we are looking to
fill with our collaborative dietary pilot program. The Budget Agency and State Personal have
approved us to move forward with the Dietary Pilot Program. In January, final decisions will be made
regarding the success of the pilot program and if we need to add additional
positions to the table. We are having
difficulty filling the Speech-Language Pathologist position. We are looking at contractual services to
ensure that we are meeting the needs of all of our students.
E. Physical Plant Update
Churchman Air Conditioning: Project is complete.
Improve Campus Security: This is a $353,600 project. All of the necessary hardware is installed
and the contractor is currently working on a punch list.
Exterior Campus Lighting: The intent is to improve the lighting around
campus at night time and also for added security. The State Budget Agency has transferred the
necessary funds for this project. The
bases for the new light posts have been poured.
Renovation of Tunnels: This project is virtually done with the exception
that the piping has been reinsulated and is waiting for the final inspection
from the state.
Re-roof Churchman and Keever: The project is complete.
Repair Roofs: The Project is complete. Waiting for reimbursement
for damages caused during this project from the contractor.
Tuck Pointing Renovation: Western Waterproofing has been awarded the
contract. They are waiting for their
signed contract to begin work. The contractor
will also water proof the building as well as repairing mortar joints and
replace broken bricks.
Re-coring Campus: This project is complete.
Fire Alarms: This project is a total of $975,971. Project is still in the design phase.
We have requested a demonstration of the devices to be placed in the dormitory
bedrooms to ensure they fit our needs.
Electrical Grounding: The contractor is currently working in the tunnel
from the boy’s quad to F Building.
They are replacing the bus bar with wiring and conduit. This also included replacing some electrical
outlets and grounding some of the electrical systems in the various buildings.
Replacing the Back Gate: The contractor has installed the gate.
Waiting on IPL to provide electrical power to the electric meter.
Replacement of Wrought Iron Fencing: Waiting on a cost quote from Capitol
City Iron Works.
Resurfacing the Track: A project has been submitted and approved to
resurface the running tracks and field areas. This project will also
resurface the fitness trail. The bid is
now open for this project.
Lambert Hall Restrooms: New seamless epoxy floors have been installed in
all the restrooms in Lambert Hall. This
project is complete.
V. New Business
A. 2007–2009 Biennium Budget
A notebook
containing the 2007–2009 Biennium Budget was presented to the Board. This will be submitted to the State as well
as the Department of Education through Dr. Marra for his approval.
The
Agency Overview shows the request that was made for the next Biennium with the
fiscal year estimate for 2006-2007 with a grand total of $11, 637,105.00. The requested budget for 2007-2008 is an
increase with $11,861,980.00. The
requested budget for 2008-2009 is $11,874,019.00. Point one, which is salaries, fringe benefits,
buyouts, sipens, and projected overtime for the current year is
$10,324,
473.00; for fiscal year 2007-2008 $10,733,980.00; and requested for fiscal year
2008-2009 $10,746,019.00. Points 2
– 9 includes utilities, services by contracts, materials and supplies,
equipment, workman’s comp, in state travel, and out of state travel. Projected estimates for fiscal year 2006-2007
is $1,312,632.00; fiscal year 2007-2008 is $1,128,00.00; fiscal year 2008-2009
is $1,128,000.00.
Ms.
Amond moved for approval of the 2007-2009 Biennium Budget Proposal not
including the Capital Projects. The
motion was seconded by Ms. Botkin. The
motion to approve the 2007-2009 Biennium Budget carried.
Mr.
Durst then explained to the Board the Capital Projects that will be submitted
to the State. They are Preventive
Maintenance for $565,714.00. This is
just a dollar amount that will be used to take care of the school and
infrastructure for the next two years.
The next project listed is a New Intercom System for $158,800.00. This has been identified as a health and
safety issue. The current system is
obsolete and difficult to find parts for repairs. This is used to ensure timely response for
staff and students in event of an emergency.
The next project listed is Resurface the Breezeway Flooring in the
catwalks. This is also identified as a
health, safety, and welfare issue. The
cost would be $279,545.00. The next
project listed is Install a New Hot Water Boiler. There is currently a steam line that has a
crack in it. It runs from the main part
of campus to Aldur/Lambert. The cost to
replacing the steam line is greater than installing an independent and separate
new hot water boiler in Aldur/Lambert.
This is also identified as a health, safety, and welfare issue. The next project listed is Replacing the PBX
Telephone System. The current system
needs upgraded. The cost for this
project is $477,750.00 The next project
is Installing Two Elevators to help address the needs of the ever-changing
population on campus. Each quad area
needs elevators installed so students can have access to the upper floors. The cost for this project is
$1,546,750.00. The next project is
Relocating the Bus Loading Area. This
will enhance the safety as well as security of our students with the
relocation. The cost of this project is
$3,056,546.00. The next project is Rehab
Lambert Restrooms and Showers with a total cost of $144,304.00. This a health and safety issue. The next project is a New Roof for Lambert
and K Dorm Buildings with a cost of $231,487.00. The next project is Repairing and Renovation
of the Tunnels at a cost of $948,750.00.
This is identified as health, safety and welfare in terms of the electricity
and steam plants. The final project
proposed is Renovating Wilson Dormitories throughout at the cost of
$1,811,174.00. Wilson Dormitories was
closed out several years ago in two phases for two reasons. One was to provide for a large print and Braille
production facility, and also to move the current IERC to a larger area. The Braille project is under way in
Mr.
Bates moved for approval of the Capital Projects as submitted to the
Board. The motion was seconded by Ms.
Amond. The motion to approve the Capital
Projects as submitted carried.
B. Donations and Contributions
Attachment 6A includes Donations and Contributions under $499 through September
29, 2006 which totaled $1,206.00. The
total restricted donations were $321.00.
The total unrestricted donations were $285.00. There were also retained earnings of
$600.00. Attachment 6B includes Donations and Contributions over $500
through September 29, 2006 totaling $29,271.15. Ms. Botkin moved to
approve the Donation and Contributions received over $500. The motion was
seconded by Ms. Amond; the motion carried.
C. 2nd Reading
Use of State Property for Personal Use Policy 0-27 - Specifically identifies
what individuals may borrow or use including the use of telephones on break
times or non-state time, use of the computers on break times or non-state time,
use of copy machines for a fee of .07 per page, and the use of the fax machine
at the rate of .10 per page and any additional long distance charges. No
other state property may be used for personal use on or off campus. The line that states “Folding tables
and chairs as well as the appliance dolly may be used if not impacting the
school schedule.” will be
omitted. Also, the following needs to be
added to the policy “for the purpose of conducting personal business as
long as such use is infrequent, of short duration, does not interfere with the
performance of assigned duties and made on the employee’s personal time,
and is not for the purpose of generating financial or personal gain.”
This policy will be revised and will be re-submitted to the
Board at the next Board meeting.
Prohibition of Retaining Students for Athletic Purposes Policy S-12 - ISBVI
will not retain any student in a grade level for the sole purpose of improving
the student's ability to participate in extracurricular athletic programs.
Ms. Amond moved to approve the 2nd Reading of Policy S-12. The
motion was seconded by Mr. Bates. The motion carried.
Employee Qualifications Policy S-10 - Requirements of appropriate and required
certifications, licensure, and training in all respective fields or areas. The words “approved by the
Supervisor” have been added as was suggested at the last Board meeting.
Ms. Botkin moved to approve the 2nd Reading of Policy S-10 with the above
stated change. The motion was seconded by Ms. Amond. The motion carried.
Workplace Harassment Prevention of Students and Employees Policy O-02 - This is
the same as the Policy directed by the State of
Mr. Bates moved to approve the 2nd Reading of Policy O-02. The motion was
seconded by Ms. Botkin. The motion carried.
Student Search Policy O-16 - Details how a student search will take
place. The search will be conducted by a member of Administration as well
as ISBVI Security.
Ms. Amond moved to approve the 2nd Reading of Policy O-16. The motion was
seconded by Mr. Bates. The motion carried.
Technology, Local Area Network, and Internet Policy O-07 - Changes have been
made to this policy regarding the use of the internet for personal use.
The computers/internet may not be used by staff for business purposes for the
purpose of generating financial or personal gain.
Ms. Amond moved to approve the 2nd Reading of Policy O-07. The motion was
seconded by Ms. Botkin. The motion carried.
VI. Public Comments
Mr. Koors explained to the
audience that this was the time for individuals to make public comments. He reminded everyone that the ISBVI School
Board is in the position to discuss the health, safety, and welfare policies
and procedures at ISBVI. There is not to
be discussions regarding certain individuals or circumstances surrounding
certain individuals for their privacy as well as the privacy of everyone
concerned. Any comments made must not
identify individuals or students specifically at this point.
Mr. Mike Wills, father of a student at ISBVI, voiced concerns regarding several
issues at ISBVI. Mr. Koors requested
that Mr. Wills submit a report in writing to him.
Ms. Linda Jarrett, recently
retired from ISBVI, voiced concerns regarding issues at ISBVI.
Mr. Gary Brockman, former
associate at ISBVI, also voiced concerns regarding issues at ISBVI.
Ms. Sally Wann, Assistant to the
Out Reach Department at ISBVI, had a question regarding the budget. Are the Summer School program, STEP program
and AYC program included in new Budget.
The answer given to Ms. Wann was yes.
VII. Board Comments
Mr. Bates - no comments
Ms. Amond - no comments
Mr. Hill requested that Indiana School
for the Blind and Visually Impaired host the September 2007 Governor’s
Commission for Rehabilitation Services meeting.
This past September, the meeting was held at the
Ms. Botkin stated she appreciated all
the comments brought to the Board today.
Mr. Koors - no comments
VIII. Next Meeting
January 22, 2007 at 9:30 a.m. in the Aldur/Lambert Multipurpose Room.
There was a parent in the audience
who voiced concerns regarding the times and dates of the meetings. He expressed concerns that it is hard for
parents to attend the Board Meetings during the daytime hours. He would like to see the school Board conduct
some of their meetings in the evening hours where more parents can be in attendance
of the meetings. Mr. Koors thanked the
parent for the comments.
IX. Adjournment